Facilities Users Resource Guide: May 22, 2013
Medium sized project are projects that primarily involve the use of Plant Construction Services, but could include outside "approved" contractors and subcontractors. The facility manager acts as the "Project Manager" for these types of projects and will interface directly with the above mentioned groups. Some examples of medium sized projects include: office, laboratory, and classroom, area renovations or remodels.
Main Initial Steps
These steps should be the first in all types of projects.
Medium Project example: (new faculty member)
- Obtain appropriate departmental approval for project
- Obtain college approval (if necessary)
- Verify funding source and approval
- Initial estimate request (if necessary) Construction Services-Renovations
- Submit a Work Order Construction Services-Information
- Kick off meeting with all principal members that should be involved
- Initiate project with schedule/timeline
- Wrap up project/debrief meeting
College approval and funding will be handled at the appropriate level for the renovations required with new faculty hires. No estimate is required by you, the Facility Manager. The college will arrange for funding with signing of the new faculty members acceptance letter. (see new faculty hire in FURG)
- Review proposed lab and office space with appropriate college facilities representative.
- Contact new faculty to walk through and determine their research needs for space and renovation requirements. This is where you, the FM can help expedite the success of this project with realistic recommendations.
- Layout and furniture proposed space is now determined and initial drawings can now be produced for review.
- Kick off meeting with new faculty, Construction Services, college representative and yourself to launch construction phase of renovation. (Bi-weekly updated meetings highly recommended throughout construction phase). Time lines are outlined in MS Project (check if this software is loaded on your computer, and if not, look into getting it or some equivalent Project Management software) and given to all principals. This will include BFS submittal time lines, and State inspections.
- Four week prior to project end date schedule walk through with faculty member through renovation area to look for any missed items.
- Final close out meeting with Construction Services, college representative, faculty member and yourself to discuss the turnover of renovated space and punch list items that needs to be addressed.
- Move in
- Punch list close out
Construction Safety: http://www.oseh.umich.edu/pdf/ContractorSafetyRequirements.pdf
Content modified: July 12, 2012.